Autodesk Vault is a process and data management system that automates and streamlines processes, has powerful tools to manage data and provides in-depth reporting for status.
Companies who implement Vault find that their business runs faster and they have the tools to find ways to improve the business further.
• We have implemented a Lean System but has had little effect
• We want to implement a Lean System but don’t have the tools to manage it
• Waiting is a large component of a products lifecycle
• There is no time to work on side projects
• We hire new staff however the workload is the same
• One of the largest inputs is labour and reducing this input is difficult
• We go back and forth constantly wasting time ‘chasing things up’
• Finding past revisions for printing or viewing is tedious, if not impossible.
• Data isn’t lost, it’s just not found.
• Files are stored on Individual Machines or Siloed in different locations.
• Windows Explorer is the way you search for files and is time consuming.
• You can’t find files based on Attributes or metadata.
• The way you find files is based on a file structure naming system.
• There is duplication across the company because you don’t know if a file has already been created.
• Personnel prematurely or accidentally access drawings that are not released, leading to costly errors in manufacturing.
• Collecting the “correct” revisions of drawings as a set for batch printing of a job is very tedious, time consuming, and error-prone.|
• There is no concurrent design processes and users overwrite files and changes made by other users.
• Version Control is manual and there is a lot of duplication of file versions.
• Adopting and complying with company, government and industry standards have been challenging.
• Company processes are not being enforced.
• There are no design standards. Every user has a different way of designing and entering in data.
• Having the right people or department’s access the right files.
• Allowing people in the field access engineering documents and collaborate with engineering.
• You’re external stakeholders do not have access to the internal design process.
• The shop floor doesn’t have access to designs.
• Data is accessible by anyone and Intellectual Property is at risk.
• Change Management (ECO’s, ECR’s, etc.) are a slow and manual process.
• Struggling to keep on top of the status of the project workflow or file change.
• The drawing register is manually updated and typically a spreadsheet or book.
• Email threads are the way change processes are managed.
• You communicate and track change with external stakeholders by email and/or cloud storage (e.g. Dropbox).
• Approval Processes are manual and cost the business time.
• A lot of time is lost because designs are not released efficiently which also affects deadlines.
• People don’t know who needs to approve certain changes or who’s next in line.
• Copying or Reusing data is a slow process and there is uncertainty over which file should be reused.
• MS Office documents (and other documents) and CAD documents are not linked on the same project
• Reporting on CAD data, changes, compliance status, lifecycle, etc. is very difficult or impossible.
• Links get broken, naming files and batch property updates are time consuming.
• Double data entry is commonplace.
• Bill of Materials are created manually and re-entered into another system (e.g. ERP).
• Autodesk Vault is an SQL Database which is able to find files instantly based on any search criteria.
• With a DWF viewer, users can visually inspect 2D and 3D files without having to open the file in a CAD program
• Additional information is at your fingertips such as attributes, Bill of Materials, Where Used, Linked Files, Reference Files, Status, Physical Properties, etc.
• Revision Control Processes and Notifications ensure users are working with the most current data.
• With Check In/Check Out capabilities, users can concurrently work on the same file
• Version Control (pre-release) ensures files are not overwritten or you can go back to earlier versions and change designs.
• Autodesk Vault can be setup to ensure users are adhering to processes and workflow standards such as internal company standards, ISO quality standards or government standards.
• Design Standards can be setup so users adopt company design standards.
With secure permission and read/writer access, Autodesk Vault can:
• Allow non-engineering users to access released engineering data
• Ensure only certain users have access to sensitive data
• External stakeholders can now access data and be involved in the design process
• Although Vault is a CAD centric tool, it can be used to manage and automate other processes in the business.
• Autodesk Vault has Change Management automated workflows for Engineering Change Orders.
• Visibility to check the status of change processes.
• Change Requests can be filled out and automatically sent to the correct person.
• Revisions and Versions are automatically documented.
• Emails can be integrated into the change process and stored in the project.
• Autodesk Vault automated approval processes and notifies the next person after approvals are made.
• Users can see what changes require their approval.
• Approvals can be sent as emails to users.
• Autodesk Vault has advanced tools for copying, reusing and renaming files and their attributes.
• Other documents such as MS Office, PDF’s, Image, etc., can be stored in the Vault and linked to the project and engineering data.
• Reporting tools allow full visibility over the designs attributes and status.
• When files are moved, Vault eliminates links being broken by moving linked files across.
• Item Master with Bill of Material management tools reduces double data entry by entering the data once and reusing in multiple instances
• External systems can be linked to Vault (e.g. ERP) which then sends to data across eliminating double data entry
Contact us for more information on data management or Autodesk Vault.